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Consultant says timely D‑3 submission could preserve up to $4–5 million in SCAP funding for Forks Middle School replacement
Summary
Consultant Jay briefed the board on the School Construction Assistance Program (SCAP) timeline and estimates: submitting the D3 form by Nov. 2025 could lock in an estimated $21 million in state assistance under the favorable headcount and square-footage calculations; waiting could reduce that number to roughly $17 million because of enrollment (kindergarten) declines.
The Quillayute Valley School District heard a detailed update on the Forks Middle School replacement project and related state funding on Nov. 12. Consultant Jay walked the board through the SCAP process (forms D1–D12), the area-analysis and recognized-square-footage rules, and timing risks tied to enrollment trends.
Jay said the district could expect an unofficial SCAP estimate around $21,000,000 if all square footage and pre‑COVID headcount windows are favorable, but cautioned that October enrollment numbers and the “OSPI baby bust” projections could lower that estimate toward approximately $17,000,000 if the district misses the D3 submission window. “Around 21,000,000 could be expected,” Jay said when summarizing the recent estimate, and he added the number could decline based on the kindergarten cohort used in OSPI’s rolling window.
Jay explained the D‑form timeline and risks: once the district submits D3 and receives D4 (OSPI acceptance), a one‑year clock begins to complete the D5 (which requires SEPA and design work). The board must pass resolutions authorizing district signatories and agreeing that existing campus buildings would not be used for K–12 instruction after a new building opens; those resolutions were presented for approval and then adopted.
Jay also summarized project costs and recognized square footage by building (main building, gymnasium, covered play and annex) and noted SEPA and geotechnical work (example figures: roughly $60,000 for SEPA-related studies) are required to keep the timeline on track. Board members asked about demolition possibilities and community input; Jay said community surveys and the advisory committee will inform final decisions.
What’s next: the board passed authorizations to sign D‑forms and directed staff to submit D3 as soon as practical to lock funding assumptions; consultant and staff will continue the predesign and SEPA work.
