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County accountant raises $14,000 reconciliation gap, says treasurer declined assistance
Summary
County Accountant Corinna Hervey and commissioners discussed a $14,000 discrepancy in Manor's January 2025 reconciliation and raised concerns that Treasurer Tracey declined cooperation with accounting staff, which may affect outstanding checks and IRS penalty exposure.
County Accountant Corinna Hervey told the Finance Committee that a Manor representative reported a $14,000.00 difference when reconciling January 2025 records and that Manor asked the Treasurer not to alter records while it continued its reconciliation work. Commissioner Kohn Fisher relayed the Manor representative's observation and urged full transparency of communications between Manor and the Treasurer.
Hervey said the county's monthly reconciliation processes would have identified uncleared checks and erroneous electronic payments earlier. "Hervey noted Treasurer Tracy refused any assistance from Accountant," the minutes state, and Hervey said an Administration backup was not saved correctly, which complicated her work to correct the records. Committee members voiced concern that unresolved reconciliations could expose the county to interest and IRS penalties for late payments.
The committee asked the Treasurer to provide a list of settlement entities so staff can verify township settlements and which accounts can be handled electronically. No further resolution or formal motion on the reconciliation itself was recorded at the meeting; members said Manor will continue reconciling and the Treasurer and accountant will coordinate on outstanding items.
