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Board discusses solar project timelines, NYSERDA reimbursements and withholds invoice 1073 pending clarification
Summary
The board reviewed progress on the CEC solar project (interconnection, NYSERDA phase-1 reimbursement expected to cover 25% of system cost), and agreed to withhold invoice 1073 while staff verifies grant-eligible charges (approx. $2,500 questioned).
The clerk and project staff updated the board on the CEC solar project: NYSEG interconnection must be completed before New York Sun/NY-SERDA phase-1 funds are released, and the project’s mobilization has been pushed to Sept. 14. The clerk said the board expects to receive about 25% of the solar-system cost in phase-1 reimbursements and estimated roughly $18,000 in state solar credits available under current projections.
Separately, the board agreed to withhold invoice 1073 after staff identified portions that may not be grant-eligible (project administration and outreach line items). The clerk said the questioned portion was about $2,500 and recommended removing those items from the payment until the grant-eligibility can be confirmed with DDC and the grant documents.
Why it matters: Reimbursements and credit eligibility affect project cashflow and the village’s ability to pay upfront costs; withholding an invoice pending clarification is a control to ensure grant funds are used in compliance with contract terms.
