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Council authorizes travel and training registrations, tightens travel booking procedures
Summary
Council authorized designated councilors to attend specified conferences and directed travel bookings through the town process; staff outlined per-diem rules, town credit-card use for lodging and in-state gas, and quarterly budget reporting on the travel line item.
Director Susan Scarlata and Deputy Town Manager David Garcia presented an item consolidating council subscriptions, likely travel and training, and a list of conferences the council may authorize. Staff described the travel-reimbursement process, including a requirement that attendees pay meals up front and receive per-diem reimbursements after travel, use town credit cards for tickets and lodging, and reconcile using the clerk's office.
Council voted unanimously on a bundled motion authorizing selected councilors and the mayor to attend specified conferences (National League of Cities, Mountain Towns/CAST, WAM regional meetings and WAM events), and staff said clerks would follow up on bookings and that the town manager would report quarterly on the travel-budget line. Councilors asked about prepayment and credit-card availability; staff said they would address credit-card needs and audit transparency.
"Training and travel must be booked through the town... You will travel with a town credit card... otherwise you're paying for meals with your own funds and then getting reimbursed with the per diem amount," Director Susan Scarlata said as she described procedures.
