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Board considers cleaning up long‑standing patron debts with $100 annual write‑downs after three years
Summary
Board discussed a draft policy to reduce long‑standing patron debt by $100 increments each January 1 after three years of inactivity; the board did not finalize a motion and asked staff to formalize the policy.
Board members discussed a proposal to simplify long‑standing patron debt by cropping $100 from accounts once per year after accounts have been inactive for three years, restoring borrowing privileges for patrons who fall below the threshold. The Chair outlined the guardrails: "the guardrails are 3 years, $100 increments done on January 1," and the committee discussed logistics such as card expiration and notification procedures.
Members described the change as an accessibility and equity measure intended to remove long‑standing barriers to library access while keeping the administrative process manageable. The board agreed the outline was appropriate and that staff (Rory and others) would work to formalize the policy for a future meeting; no formal motion was adopted at this session.
