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District plans copier fleet refresh and greater use of print shop to contain costs
Summary
Staff told the board the district spends about $280,000 annually on copying (equipment and per‑click fees) and recommended refreshing equipment while reducing on‑site copiers and routing large/color jobs to the district print shop to limit overage costs.
Staff presented a plan to refresh the district’s copier fleet while reducing the number of in‑building machines and routing large or color print jobs to the district print shop to contain costs.
Speaker 6 said the district currently pays about $280,000 per year for copying services (rental and per‑click fees) and that modest fleet consolidation, paired with a stronger print‑shop workflow and next‑day turnaround for submitted jobs, could keep total costs near that target while reducing overages. He described operational changes (badge‑swipe authentication, centralized print‑shop requests and limited on‑site copiers) to reduce waste and paper costs.
Several teachers and board members cautioned that some last‑minute printing needs (concert programs, assessment packets) require quick turnaround; staff said they've tested new workflows, added some resources and will continue principal outreach to ease the transition.
