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Board approves 45‑unit copier rental that administrators say will cut district costs
Summary
The board authorized a district copier rental agreement with UTech for 45 machines at $277,200 annually; administration projected more than $100,000 in annual savings versus the prior configuration and said the plan centralizes volume and reduces overage risks.
The board approved a district-wide copier rental agreement with UTech for 45 devices at an annual cost not to exceed $277,200, with funding from the general technology capital budget.
Administration explained the new configuration centralizes high-volume printing in the district print shop and reduces per-click costs; presenters estimated the district would save a little more than $100,000 annually compared with the current configuration. "So it's a little over a $100,000 a year in savings," one administrator said when describing the projected fiscal benefit.
Board members asked for details about color units (presenters said a small number of color machines would remain in the print shop) and service expectations; administration said local vendor relationships and a service SLA provide same‑day or next‑day support in most circumstances. The motion passed on a 7-0 roll call.
