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Select Board tightens vendor account access, reaffirms escrow procedures
Summary
The board restricted charging privileges at Car Parts of Epsom to Chief Robertson, Chief Wright and Road Agent Joe McDaniels and directed that escrow accounts be opened and managed properly, with funds routed through the clearing account.
The Select Board moved to restrict vendor account access at Car Parts of Epsom after finding that previously anyone could charge items to the town. The minutes record access will be limited to Chief Robertson, Chief Wright and Road Agent Joe McDaniels; the board will review other vendor accounts for similar controls.
Separately, office staff had missed collecting escrow on some applications. The board directed that escrow accounts should be opened even for short-lived matters to maintain proper procedure and that escrow funds be transferred to the clearing account for payments to ensure accurate accounting.
