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Board considers formalizing "warm handoff" support for students denied interdistrict transfers
Summary
Trustees discussed creating clearer procedures for a "warm handoff" when interdistrict transfers are denied, including notifying the district of residence, connecting families with liaisons, and possibly having a district representative meet students during transition. Staff will return with recommendations.
Board members discussed ways to improve how families and students are supported after interdistrict transfer denials, including a "warm handoff" that would give families direct contact information and connect them with liaisons at receiving schools. A trustee described a recent practical example in which a board member provided a family's phone number to another parent as a warm handoff.
A staff member described current practice: the county board sends a letter to the district of residence with the student's name and hearing outcome and follows up by phone with families; district liaisons or school secretaries sometimes serve as points of contact. "I send a letter letting the district of residence know the name of the student, family, and what school they would possibly attend," a staff member said, and staff agreed to explore clearer procedures and return with recommendations for a future board meeting.
Trustees asked staff to consider whether a district representative should attend hearings as a potential "warm handoff" resource, how to handle cases where a district representative is not available, and what routine communications (letter, phone call, liaison contact) should be guaranteed so families are not left without immediate support.
