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Selectboard adopts updated public‑records fee schedule with charges for staff time and electronic copies
Summary
The board adopted a revised public-records fee schedule aligned with state guidance, adding staff‑time charges (33¢/minute after the first 30 minutes; 57¢/minute for senior/IT time) and a 25¢ per electronic record copying fee.
The Selectboard reviewed a draft public‑records fee schedule updated to reflect changes from the Secretary of State and to add charges for staff time expended on records requests. A board member proposed amendments to include copying records at 33¢ per minute after the first 30 minutes, charging senior/IT staff time at 57¢ per minute for database extraction, and charging 25¢ per electronic record for copying. The motion to adopt the schedule as amended was seconded and approved by voice vote.
Members discussed the administrative burden of large email requests and the need for a clear fee and transmittal definition so staff can recover time spent redacting and transmitting records. The board indicated it will circulate the revised schedule and apply it when processing public-record requests going forward.
