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Council signals tight scrutiny of administrative fees for OHVR grants; 5% preferred, 10% triggers documentation
Summary
Legal counsel told the council that indirect overhead is non-reimbursable while direct administrative management fees may be allowable; the council suggested a 5% ideal cap and said requests approaching 10% will require strict documentation.
During a policy discussion on allowable grant costs, legal counsel and council members clarified that indirect overhead costs cannot be reimbursed under the OHVR grant program, though direct administrative project management fees are permissible. The council signaled that direct administrative fees "should ideally remain at or below 5%, while any request approaching 10% triggers strict documentation requirements."
Members emphasized scrutiny of administrative costs to maximize funds directed to field work. Staff said each request would be evaluated case-by-case and would need supporting documentation when higher management fees were proposed.
