Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the It Consolidation topic
No spam. Unsubscribe anytime.
Board votes to move library data under town VMware license, declines to renew separate license
Summary
Facing a roughly 300% price increase on its VMware license, the trustees voted not to renew the library's separate license and approved moving library server data under the town IT license with permissions limited to library staff.
Library staff relayed an IT recommendation (from Jeremy Spalding, town cyber services director) that the library's VMware license renewal cost had risen substantially; town IT offered to host the library's data under the town license to avoid renewing the library's separate contract. Trustees voted on two motions: first not to renew the library's VMware license, and second to permit the town to move library data under the town's license while ensuring permissions remain limited to library staff.
Donna summarized the technical and cost context: "VMware is the system that your Windows servers run on," and the library's current server (purchased in 2019) is seven years old. Town IT reported the library uses approximately 28.2% of the library server capacity and that moving under the town license could avoid a $3,500 renewal and the recent ~300% price increase. Trustees approved both motions unanimously and asked IT to ensure that library data ownership and staff permissions remain intact.
