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Board ratifies payments to regional transportation JPA; staff to improve contract documentation
Summary
Trustees ratified payments to the Silicon Valley Joint Powers Authority for transportation and administrative services and directed staff to tighten contract approval procedures after learning prior invoices lacked current board‑adopted contracts.
The board ratified routine payments to the Silicon Valley Joint Powers Authority (SVJPA) for transportation and administrative services and discussed a related oversight that left invoices without a current board‑adopted contract.
District staff explained the payments are for transportation services provided under a long‑standing joint powers agreement with neighboring districts. The staff member noted the district did not have an up‑to‑date board‑adopted contract for these invoices and said they informed the county office of the oversight; the staffer described work underway to ensure warrants are not processed without approved contracts or proper minutes documenting board action. "I let them know I was uncomfortable moving forward with paying these invoices without this coming back for a board approval," the presenter said.
Trustees approved the ratification 5–0 and requested that staff present updated procedures and contract documentation in future reports to avoid recurrence.
