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Committee hears payment terms, funding notes and grant support for window project
Summary
Performance Services described contract workflow, a 5% mobilization fee, a 25/50/75/100 payment schedule and grant/rebate support; staff said health-life-safety funds are a likely pay source but some payments may fall into the next fiscal year.
Performance Services outlined contracting options and payment mechanics for the proposed window and masonry work and said the firm would pursue available rebates and grants on the district's behalf.
Cameron described contract timing and payment structure: a 5% mobilization fee followed by payments at 25%, 50%, 75% and 100% completion. He also said that when hard prices are obtained from subcontractors, Performance Services provides open-bid documentation and offers a "no change order guarantee" for costs once the hard price is set.
A staff member said the district expects to use health-life-safety funds and cautioned that the timing of subcontractor invoices could push one or two payments into the next fiscal year, so the committee should plan accordingly for budgeting and year-end accounting.
Committee members discussed whether to package all work together to obtain efficiencies or phase packages; members noted combining packages can lower per-unit cost but that some secondary items could be scheduled later if budget constraints require it.
