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Board asks for clearer claims transparency and notes local purchasing preference in handbook
Summary
Members discussed recent credit-card practices that consolidate purchases on department cards and requested more transparency in claims listings; the board also confirmed the handbook's local-purchasing preference stating purchases within Shelby County will be considered first.
Staff member (S4) explained the county's credit-card practice, saying department cards now carry purchases that previously were reimbursed to employees. "The credit card policy is newer," S4 said, noting the change happened within the last five years and that department cards now show bank name and amounts but not individual purchaser names. Committee members pressed for more transparency in the claims list so the board can see "who it is and what it's about."
Separately, Committee member (S2) read a line from the handbook confirming local procurement preference: "purchasing within Shelby County will be considered first." Members discussed whether staff could provide itemized receipts or breakout information alongside the claims list to increase transparency.
