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Board approves email billing module to cut utility postage and labor costs
Summary
The clerk presented an email‑billing option with a $650 one‑time fee and $388 annual renewal; 196 accounts had signed up. The board approved the purchase by roll call, with the clerk estimating modest first‑year savings on postage and labor.
The village board approved an email‑billing module for the utility system that carries a one‑time fee of $650 and an annual renewal of $388. The clerk said 196 of the village’s utility accounts had already agreed to receive bills by email, representing about half of mailed statements; the module is projected to save roughly $640 in the first year (postage, labor and printing) and at least $900 annually thereafter if more customers sign up.
A trustee suggested offering a small discount to encourage signups; the clerk said that option could be considered in a future rates and fees review but that the current request is for the module purchase only. The board approved the resolution by roll call at the meeting.
