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Board probes duplicate Clark Hill billing and treasury procedures after $12,000 in late fees
Summary
The Committee reviewed apparent duplicate billing from law firm Clark Hill and a returned State income tax payment that contributed to roughly $12,000 in late fees and interest; Treasurer Tracey agreed to create a separate account for non‑foreclosure legal fees and to reinstate Positive Pay per board request.
Finance Chair Jeff Sieting raised questions about a possible duplicate invoice from the vendor Clark Hill and requested an itemized breakdown of attorney charges, particularly where restricted foreclosure funds were used. Deputy County Administrator Sherri Sanders and Treasurer Tracey reported reviewing past billings and Tracey said she would create a separate account for non‑foreclosure general counsel fees and perform a journal entry to correct any misallocation.
Treasurer Tracey also reported a returned State income tax payment for March that had notice emails land in staff spam folders; she said she was engaged in audit work when it occurred. Commissioner Sieting emphasized that the County has already incurred approximately $12,000 in late fees and interest tied to payment issues and urged restoring payment controls. The minutes show Tracey agreed to reinstate Positive Pay and for Admin to assist with oversight; Chair Fisher asked Admin to contact Clark Hill to seek reimbursement if an overpayment occurred.
The meeting record does not provide a detailed itemized list of attorney charges or identify parcel-level taxpayer details; Treasurer Tracey and Deputy Treasurer Abby Sebring said they would add clarifying verbiage in voucher documentation and take accounting steps to correct allocations.
