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Internal audit finds fewer problems in student activity funds, recommends digitization and ACH payments
Summary
Internal auditor Adam Neighbors reported 8 findings across six schools in the 2024–25 student activity funds audit, highlighted progress from increased laserfiche adoption and recommended ACH payments and training to reduce late fees, taxable items and documentation issues.
Adam Neighbors, the district’s auditor, summarized the student activity funds audit for the finance committee and said the district has made measurable progress on documentation and controls.
"A little bit of a high level summary of some things that happened in this last audit cycle... we had 8 findings in total, covering basically 6 schools," Neighbors said, noting two schools achieved 100% electronic documentation via Laserfiche and that the total number of findings fell from 12 to 8 year over year. He described most findings as low‑risk documentation items and said one medium‑risk issue involved delayed remittance of sponsor funds that was corrected by spring. One high‑risk finding involved a prohibited payment to a company owned by an employee’s family member; the auditor said the school was notified and corrective steps are underway.
Neighbors outlined procedural improvements that aided progress and asked the board to support continued training, more robust electronic filing and a shift to ACH payments where appropriate to reduce late‑fee exposure. Board members asked about staffing changes and next steps; administrators said they would return with targeted recommendations and timelines.
