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Board discusses resolution to allow superintendent limited summer contract authority
Summary
Trustees considered Resolution 25-24 to permit the superintendent to execute contracts and approve change orders over the summer within stated limits (typically capped at 10% for listed projects); trustees asked for Friday memos when authority is used.
Staff asked the board to adopt Resolution 25-24 authorizing the superintendent to execute specified contracts and, if needed, approve change orders during the summer when the board will not meet.
The staff explanation included an itemized list of anticipated projects and their not-to-exceed amounts and noted a change‑order limit of 10% for each listed contract. As staff put it during the presentation: "soft surface, project change orders are limited to 10%." Trustees asked for notification when the authority is used; staff agreed to include significant uses in a Friday memo.
A trustee asked about the possible aggregate spending under the change-order authority and the staff replied the total exposure would be "less than" some annual thresholds and estimated, for discussion, the change‑order authority across listed projects might reach roughly $300,000 in the high case, with the caveat that 10% applies to each individual project, not to an open-ended pool.
Trustees debated limits and reporting. The board moved the resolution; staff said they typically use such authority only rarely and would report back by memo when they exercise it. The transcript does not show a full roll-call vote in the meeting minutes excerpt but the item proceeded as part of regular board business and staff committed to provide follow‑up notice to trustees.
