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Personnel and Policy Committee proposes tighter limits on parents serving as volunteer coaches
Summary
On Nov. 25, 2025, Hillsboro CUSD 3's Personnel and Policy Committee reviewed changes to the coaching handbook to address conflicts when parents coach while their children participate, including a proposed three-year approval window and a grandfather clause; administrators were asked to draft revised language for the next meeting.
The Personnel and Policy Committee of Hillsboro CUSD 3 reviewed proposed changes to the district coaching handbook at its Nov. 25, 2025 meeting in the Unit Office. Committee members Nathan Kirby, Brian Patton and Mike Cerutti and administrator Hope McBrain were listed as present; the transcript records a committee-level review rather than speaker-specific remarks.
Committee discussion centered on conflicts of interest, competitive fairness and program stability when a parent volunteers to coach while their child is a current participant. The committee considered a provision that would permit a parent to serve as a volunteer coach only if their volunteer approval had been granted at least three years before their child became a participant, along with a proposal to "grandfather" existing volunteers approved prior to a designated date. Members also discussed improvements to the volunteer request form to capture relevant disclosures and avoid future conflicts.
The committee directed administration to prepare a revised draft of handbook language for review at the next regular meeting; the direction specifies that the draft should include both a grandfather clause and the three-year provision. No formal vote on the policy language was recorded in the minutes. The meeting opened at 6:02 p.m. and was adjourned at 7:35 p.m.
