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Council presses IT and finance on Encode 10 migration and time-entry options
Summary
Finance and IT staff reviewed budgets that include a migration to Encode 10 and larger subscription costs; council members asked for clarity on timelines for Encode 10, whether it will support modern time-entry features, and whether alternative solutions should be explored.
The council received a combined finance and IT budget briefing that covered software migration, subscription consolidation and time-entry issues.
Finance Director John (speaker 13) described budget shifts tied to revenue accounting and professional fees. The IT presenter reviewed a multi-year program to migrate to Encode 10, to finish virtualization and to consolidate subscriptions into a single line item — work driven by past ARPA-funded infrastructure upgrades and ongoing maintenance needs. On timekeeping specifically, council members pressed whether Encode 10 will eliminate paper timecards and support features such as mobile entry or geofencing. The IT presenter said the Encode 10 migration was targeted for completion this year but timelines have slipped: "Encode 10 should be in, I would guess," he said, and cautioned that the system’s features must be validated. Council asked staff to reach out to similarly sized cities that have deployed Encode 10 and to evaluate standalone time-entry platforms if necessary.
The committee also discussed cybersecurity steps taken and the need to continue lifecycle replacement of workstations and network equipment to keep systems updated; IT said it will propose a reserves plan for future replacements.
