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Council authorizes master services agreement for up to $20,000 in design services
Summary
Council approved a master services agreement with the consultant who wrote the downtown furnishings guide, authorizing staff to task work orders up to an aggregate $20,000 cap to speed design work for downtown and park projects without waiting for full contract approvals at every council meeting.
Council approved a master services agreement (MSA) that caps the city's aggregate annual commitment for design and aesthetic services with the consultant at $20,000. Staff said the MSA will allow the city to request scoped task orders (for example, a concept for the bakery plaza or Park Street aesthetic elements) that are limited in scope and cost but can be executed more quickly than individual full contracts.
Council members asked how deliverables and fee estimates would be defined in task orders. Staff and the consultant explained each task would include an explicit scope, deliverables and a not‑to‑exceed fee. The motion to authorize the MSA passed unanimously, with staff clarifying that each mini‑scope will be brought forward and documented under the overall cap.
