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Architect outlines tight design and bidding timetable for Sportsplex renovation
Summary
The project's presenter recommended starting full design by mid–end of April, a 5–6 month design period, bidding in October–November and targeting a mid‑March construction start to align with grant cycles and avoid winter heating costs.
At the Alexandria work session, the presenter sketched a compressed schedule that would allow the town to bid the Sportsplex renovation in the fall and start construction the following spring. He recommended beginning full design by mid‑to‑end of April, budgeting about five to six months for design work and planning a public bid period in October–November when contractor interest for the next year's work is strongest.
"Ideally, we're starting the design process by mid April, end of April at the latest like full design, designing for approximately 5 to 6 months of full design and then bidding the project out in October, November," the Presenter said, explaining the logic for a fall bid window. He tied the proposed schedule to grant cycles, noting the town will be better positioned to award contracts in early January once funding is clarified.
The Presenter also recommended a March construction start—dependent on ice removal and weather—with a March–November construction season to avoid the extra expense of temporary winter heating. He warned that missing the fall bid window would push the whole schedule back by at least a year and reduce competitiveness of contractor bids.
The committee asked about construction oversight and bidding logistics; the Presenter said he would prepare bid documents and suggested the town consider a construction manager or include Clerk-of-the-Works services in the architect's scope to streamline construction oversight.
