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Council clears funding path and IT contract for fire station renovation
Summary
Council reviewed funding for fire station soft costs, approved moving interest earned to cover $24,799 in first-year soft costs, and discussed a separate EMC IT Solutions statement of work estimated at about $2,023,400 for wiring and infrastructure during construction.
City leaders discussed two related but distinct elements of the Bay Village fire station renovation on May 4: internal accounting to cover soft costs and the IT infrastructure contract.
In committee, staff said soft costs for the project are already budgeted under the IT line and recommended moving interest earned on an existing loan/note (about $24,799) into the fire-station renovation appropriation to cover the first-year shortfall. Separately, the technology and digital infrastructure committee reviewed a statement of work from EMC IT Solutions for IT consulting and infrastructure during construction. Council discussed the recommendation to change EMC’s billing from a flat-fee model to monthly invoicing so the city can track hours and control costs more closely; the SOW was presented with an estimated amount of $2,023,400.
Council members expressed support for staying ahead of construction needs to avoid future wall rework and reactive wiring installs. Dan (council) emphasized the monthly invoice approach as a fiscal-management tool.
Why it matters: integrating IT infrastructure planning into the renovation schedule can reduce later retrofit costs for the city and helps ensure emergency services facilities are configured for modern communications and resiliency. The accounting move keeps the project’s soft costs from triggering a need for new general-fund appropriations in 2026.
What’s next: staff will finalize contracts and implement monthly invoicing for consulting work; council will receive follow-ups through the relevant committees.
