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Commission approves payment for completed internal-investigation services after procurement timing error
Summary
The board approved payment of $3,763.05 to Robert Caswell Investigations after HR submitted an invoice whose supporting quote had become outdated; services were completed and procurement identified a timing/procedural issue.
Deputy County Manager Michelle Jones reported an unauthorized purchase of investigative services: HR received a quote on Dec. 15, 2025 for $5,271.67 but the invoice presented Feb. 2, 2026 totaled $3,763.05. Procurement determined the quote was outdated and should have been resubmitted when the invoice arrived, creating a procedural timing error.
Jones confirmed the work was completed and that the invoice and quote had been submitted to procurement. The Commission approved payment of the $3,763.05 invoice by motion and roll-call vote; the action was framed as correcting a procurement-timing issue rather than a dispute over services rendered.
