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Finance committee extends copier maintenance contract with Watts at $267/quarter
Summary
DeWitt County approved a one-year extension of a maintenance contract with Watts Copy Systems for two county-building copiers at $267.00 per quarter rather than purchasing the machines for $1.00 each, citing stable performance of current equipment.
The DeWitt County Finance Committee voted to extend a one-year maintenance contract with Watts Copy Systems for two copiers in the County Building at $267.00 per quarter.
County Administrator Dee Rentmeister told the committee the current copiers were functioning without problems and that the county had received quotes to either purchase the machines for $1 each or extend maintenance. Rentmeister noted that "The County could also purchase the copiers for $1.00 each and extend a maintenance contract for another year." After discussion the committee approved the maintenance extension (motion by Terry Ferguson, second by Claro Carter); the minutes record a voice vote that carried.
Supporting contract documentation from Watts details the maintenance program that the county approved: $89.00 per month billed quarterly ($267.00/quarter), coverage for parts, labor, toner and up to 15,000 black-and-white images quarterly (excess at $0.0104 per image) and 1,500 color images quarterly (excess at $0.074 per image). The agreement excludes damage from operator error or service by unauthorized technicians.
