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Finance committee normalizes advance questions on bills to avoid on-the-spot uncertainty
Summary
Committee members said they now send questions about payees and services to staff ahead of meetings; staff assembles answers and emails both committee members, which members said has improved preparedness and reduced confusion during meetings.
Committee members described a workflow designed to reduce uncertainty during meetings when questions arise about vendor payments.
"If they have questions on the payee or what it what service it was, they send Andrew those questions ahead of meeting," a committee member said, explaining that Andrew compiles answers from staff and emails both committee members and committee so members have information before the meeting.
Speakers said the approach allows staff time to research items and prevents on-the-spot responses that previously left members unsure. Members called the change a "great tip" and said it helps them arrive better prepared. The transcript does not record a formal policy adoption; the practice was described as customary by committee participants.
