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Committee flags renewal overlap, timeline for switching vendors
Summary
Presenters said the parish will temporarily maintain legacy services (BoardDocs/Forethought) because of a June 30 renewal and aims to have Assembly operational by Nov. 1; staff acknowledged an overlap and said they will handle transition planning and contract details after approval.
Committee presenters told members that the planned transition to Assembly (Symphony) will overlap with existing services because of an earlier renewal date for incumbent vendors. Garvey said his renewal was June 30 and that, as a result, the parish would pay for incumbent services until Assembly is fully deployed, which he estimated should be by Nov. 1.
Garvey described the potential overlap as a timing issue related to contracts rather than a functional problem: "The reason there could be an overlap is because June 30 was my renewal before that," he said, and added that staff would cover the gap until the transition is complete. The transcript contains no contract terms, transition costs, or specific vendor cancellation dates; those items were not specified and require follow-up from staff.
