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District begins evaluation to replace BoardDocs; staff cite new 'Community' product and Boardbook as finalists
Summary
Administrators said the district must replace its BoardDocs platform by contract expiration and will evaluate alternatives, including BoardDocs' newer 'Community' product and PSBA-recommended Boardbook, with migration of five years of content planned for testing.
Administrators told the board the district's BoardDocs contract cannot continue past the contract expiration and a replacement decision must be made (targeted migration and testing by June). Staff said PSBA's tool lacks meeting‑management features and listed finalists for evaluation: BoardDocs' newer product called "Community" and a PSBA-recommended option, Boardbook. A staff member said, "It's called Community," when describing one of the BoardDocs products, and noted other neighboring districts have moved to similar platforms.
The presentation emphasized the need to migrate five years of agendas, minutes and contracts and to allow time for a test drive at the June meeting so the district is not left without a supported platform when the contract expires in July. Staff proposed selecting finalists for a larger committee to evaluate and to involve executive assistants for content migration work.
