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Committee weighs how much city should support outside events; staff urged to set criteria
Summary
Staff asked whether and how the city should support partner-run events; the committee recommended a clear checklist and tracking system to evaluate requests and prioritize support based on reach, audience and cost, noting staff resources and police/porta-potty costs as factors.
Staff raised repeated requests the city has received from nonprofit and partner organizations seeking varying levels of support for events and asked the committee whether the city should expand support beyond existing arrangements. "How do we go about doing this and support an event because they're all good?" staff asked, noting staff resourcing and budget implications.
Committee members suggested building a prioritized checklist that tracks reach (estimated attendance), target audience, and proposed city contributions (police, staff time, porta-potties, site preparation). One member recommended collecting a list of event requests for six months to assess cumulative impact before adjusting policy. Staff said existing special-event permits outline thresholds for required resources but that the process can be cumbersome for smaller nonprofits seeking to partner with the city.
No formal policy was adopted. Staff said they will work with the RPAC and the event committee to develop clearer parameters and a potential pilot for limited city support to selected events.
