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Trustees debate moving employees to digital timekeeping and upgrading payroll
Summary
Trustees and staff discussed requiring all employees to clock in, adopting a QuickBooks-compatible payroll app and mobile clock-in to improve accountability; Trustee Nelson said the transition could be fast and Trustee Paso emphasized dismissal for falsifying time should be in the employee handbook.
Mayor Robert Robert Morris placed a proposal on the agenda to consider requiring employees to clock in. Trustees and staff discussed the operational and auditing implications of moving salaried staff onto a clock-in system and modernizing payroll with a mobile-friendly app.
Trustee Nelson argued the village can use its existing QuickBooks setup and compatible payroll apps to modernize pay processing and allow remote or on-call employees to clock in by phone; he said the implementation could be completed quickly. "We are taking all of this time to get us up and current, let's move forward," Nelson said and added he could have it done by February 1st. Trustee Paso said clocking provides accountability for auditors and that the employee handbook should include immediate dismissal for falsifying time: "if someone falsifies their time, they will be immediately dismissed." Staff noted the village currently uses a conventional time clock, handwrites paychecks and does not allow direct deposit, but that QuickBooks compatibility could support a transition.
Trustees asked staff to add a formal proposal to the next agenda so the board can consider policy language, implementation details and any exclusions for certain salaried roles.
