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County staff to revise AI/chatbot policy after discussion on data security and efficiency
Summary
Legal Counsel and IT presented proposed updates to the personnel AI/chatbot policy distinguishing single‑user from multi‑user tools; the Board supported narrower reporting requirements and staff education after hearing that current token usage costs roughly $1,000 per month and that Claude and Microsoft licenses are in use.
Wally Hicks and Ken Clever presented proposed revisions to Personnel Policy Article 9, Section 5 to allow responsible use of artificial‑intelligence tools while protecting confidential and regulated data. The draft distinguishes simple, single‑user tools from multi‑user or authenticated applications that access County systems or protected information; multi‑user or secured tools would require Information Technology review.
Mr. Clever reported Information Technology had begun issuing Claude and Microsoft artificial‑intelligence licenses to employees and said current token usage costs approximately $1,000 per month, which he believed was outweighed by staff time savings. Commissioners found a proposed requirement to identify every internal use of AI unnecessarily restrictive and supported a more limited approach for public‑facing content; Mr. Clever agreed to revise the draft for the next managers' meeting and the revised policy will return to the Board for consideration.
