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Planning board schedules workshop, hires assistant clerk and weighs website/email fixes
Summary
Board members scheduled a combined client‑attorney meeting and public workshop for late November to prepare for upcoming agenda items, welcomed a prospective assistant clerk (Benjamin) to help with tech and posting duties, and discussed the costs and logistics of migrating to official town email addresses and a new website.
The planning board set tentative dates for a combined client‑attorney meeting and a public work session to allow members to review outstanding materials before the Nov. 6 and Nov. 13 hearings. Members proposed Nov. 23 (or Nov. 29/30 as backups) with a start time around 5–6 p.m.; several members urged that compiled packets be prepared in advance to reduce late‑night review during weekday work hours.
Members also announced the board interviewed and plans to offer an assistant‑clerk position to 'Benjamin' to help with posting, packet compilation and tech duties. One member said the incoming assistant clerk has IT experience and could assist with posting materials and addressing streaming/taping questions. The board discussed creating an official planning‑board email address and redesigning the website (a .gov migration), but members noted costs for additional mailboxes could be several hundred dollars per mailbox per year and that implementation will require staff time and budget decisions.
The board asked staff to coordinate invitations for the workshop, confirm attorney and staff availability (John and Nan were mentioned), and prepare a compiled packet for members ahead of the proposed workshop date. Several members volunteered to help coordinate food/logistics for the session; applicant representatives agreed to provide hard copies of required notices.
