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Council approves CivicPlus records system and re‑engages Phillips Lytle for in‑rem foreclosures
Summary
The council authorized a one‑year CivicPlus procurement for FOIL/records management at $13,929.75 (first‑year service $10,788; startup $3,141.75) and reengaged Phillips Lytle LLP to prosecute in‑rem foreclosures at $250 per parcel; both measures passed after roll call.
The Common Council approved two vendor contracts: a cloud‑based FOIL and records management system from CivicPlus and special counsel services from Phillips Lytle LLP for in‑rem foreclosure prosecutions.
The clerk read the CivicPlus contract figures into the record: a total initial procurement cost of $13,929.75 with $10,788 charged as the first‑year service fee and $3,141.75 for startup fees; staff noted the city has the option to extend the contract for up to four additional years with annual increases up to 5%. The council added an amendment specifying the expense code to which the costs will be charged before approving the agreement.
On legal services, the council authorized reengagement of Phillips Lytle LLP to prosecute in‑rem foreclosure proceedings pursuant to Real Property Tax Law Article 11. The agreement sets a fee of $250 per parcel, with fees recoverable by the city upon sale of a parcel and court approval. Both measures were moved and passed on roll call.
