Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Priority Based Budgeting topic
No spam. Unsubscribe anytime.
Benicia approves $119,390 contract with Tyler for priority-based budgeting to map program-driven fiscal options
Summary
Council authorized a contract not to exceed $119,390 with Tyler Technologies to implement a priority-based budgeting program that will inventory programs, allocate full costs, and generate 'insight reports' to inform options for savings, efficiencies and revenue scenarios ahead of potential large revenue shocks.
City Manager Mario and consultant Chris Fabian (Tyler/priority-based budgeting) presented the rationale and scope for a priority-based budgeting (PBB) engagement to inventory city programs, allocate full program costs, evaluate mandate and impact, and produce an "insight report" with case-study options for efficiencies, alternative funding, partnerships and service-level tradeoffs.
Fabian described the methodology: (1) build a program inventory from line-item budgets (staff-assisted), (2) allocate full personnel and non‑personnel costs to programs, (3) tag programs for mandate, population served and potential partnerships, and (4) produce prioritized options with comparative case studies. He said the typical initial timeline averages three months to produce a program inventory, costing and an insight report; staff indicated the city must accelerate that timeline to produce actionable options by spring of the following year because of a potential major revenue event (discussion referenced the Valero situation).
Council members asked about scalable options (smaller scope vs. full engagement), the city’s expected share of implementation work (the agreement assumed a 70/30 split in which the city provides most staff time and Tyler provides technical and analytic support), and the expected deliverables (program-level recommendations and scenario-based savings/revenue options). The city manager said staff and departments will need to provide significant time and that the consulting support from Tyler is essential to hit the accelerated schedule.
Council approved a resolution authorizing the City Manager to execute an agreement with Tyler Technologies for PBB implementation, not to exceed $119,390. Staff and the consultant said the work will deliver a set of actionable, program-level options and case-study examples designed to support difficult budget decisions in the coming year.
