Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Governance Contracts topic
No spam. Unsubscribe anytime.
Trustee seeks better contract‑tracking access; staff to provide read‑only tracker links
Summary
Board member Kimberly McGee asked for more transparent and easier access to contracts and suggested a naming convention or contract lifecycle system; staff said the district maintains a Google‑form‑fed tracker and agreed to provide read‑only access or periodic links for trustees to review.
Board member Kimberly McGee asked the board to consider ways to improve transparency and access to the district's contract records, suggesting trustees might benefit from direct access to the contract‑tracking spreadsheet or a standardized naming convention for contracts.
District staff described existing processes—contracts are submitted via a Google form that populates an Excel tracker, and the executive team reviews incoming contracts weekly. Staff expressed concerns about editing risks if broad access were granted but agreed to provide a read‑only link or periodic access so trustees can review contracts, renewals and upcoming items.
"I'm looking for a way to better access the information we have," McGee said, asking whether executives could give board members the tracker or an appropriate read‑only view. Staff and trustees discussed practical tradeoffs and agreed to follow up with IT to provide secure, non‑editable access.
