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Committee reviews FOIA change to exclude 'junk mail' and limit hyperlink opening
Summary
Committee considered a change to policy 2.25o to exclude junk mail from FOIA requests and to limit a FOIA officer's need to open hyperlinks for security reasons; members expressed support for reducing exposure to malicious links while noting legal definitions should be precise.
The committee reviewed a proposed revision to policy 2.25o that would exclude what the draft calls "junk mail" from Freedom of Information Act (FOIA) request processing and reduce the FOIA officer's obligation to open attachments or hyperlinks that may pose security risks.
A committee member raised security concerns about opening hyperlinks, and the chair agreed that limiting exposure made sense: "I would think those hyperlinks would cause some... security concerns as well." Members asked staff to ensure the language defines "junk mail" clearly so that legitimate records are not improperly excluded from FOIA responses.
No formal vote was taken. Staff will refine the draft language to clarify definitions and ensure the change complies with statutory FOIA obligations before the item returns for board consideration.
