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Westmoreland adopts 2026 procurement policy with new thresholds and documentation rules
Summary
The Town Board adopted a procurement policy (per GML §104-b) that sets bidding and quote thresholds, requires documentation of vendor canvasses and names Supervisor Charles Hebbard and Highway Superintendent Russell Young as responsible purchasers.
The Westmoreland Town Board unanimously adopted its 2026 procurement policy, which the minutes state was adopted pursuant to General Municipal Law §104‑b. The policy requires that purchases of supplies or equipment estimated to exceed $20,000 in a fiscal year and public works contracts over $35,000 be put to formal bid under GML §103.
For smaller procurements the policy prescribes specific documentation: purchases between $3,000 and $20,000 require a written request for proposal (RFP) and written/faxed quotes from at least three vendors; purchases between $1,000 and $3,000 require an oral request and at least two vendor quotes; micro‑purchases under $1,000 are left to the purchaser's discretion. The policy also requires preservation of procurement documentation and permits deviation from the lowest responsible bidder only with a written justification.
The resolution names Supervisor Charles Hebbard and Highway Superintendent Russell Young as the town's responsible purchasing officers as of the date of the policy's last annual review. The board recorded its adoption vote as unanimous among members present.
