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Hubbardston votes to hire Jamie Kaplan Consulting LLC to pursue grant work
Summary
After comparing two proposals, the board moved and voted to accept Jamie Kaplan Consulting LLC's proposal to support the town's grant effort; members discussed the $35,000 grant cap and relative merits of the two bids.
The board voted to accept a proposal from Jamie Kaplan Consulting LLC to support the town's grant work after members said Kaplan's proposal was more detailed and showed local knowledge. A motion "to accept the proposal sent by Jamie Kaplan Consulting LLC" was made and seconded; recorded responses in favor were entered and the Chair said she would notify Kaplan.
Board members compared two proposals. One member said Kaplan "took the time to really look at Hubbard's name before she wrote her proposal" and placed priority on winter storms in her review of the town's existing planning, while another member raised concerns that the competitor's proposal included an asterisked "project estimate" that could allow costs to rise. Members noted the grant program has a $35,000 cap and discussed that Kaplan's fee appeared to come in under that cap (the proposal figure discussed in the meeting was cited around $34,900–34,910).
During the motion period the following was recorded: a board member made the motion to accept Kaplan's proposal and the motion was seconded (the second was identified by name in the record as "Travis"). The meeting recorded affirmative votes. The Chair said she would inform Kaplan and send a thank‑you note. The board did not discuss contract terms in the provided segments nor record a signed contract in the transcript excerpts.
