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Board backs intake checklist so incomplete applications don't reach agenda
Summary
Members favored an intake checklist that would return incomplete applications to applicants and prevent repeated staff outreach, saving time for applicants and the board.
The board discussed creating an intake checklist that would function as the official deficiency list. Speaker 1 described a process where staff would mark missing items and return the application, preventing incomplete files from being scheduled. "Most communities...there's an application form that they're turning in, and then there's the intake checklist. That serves as a deficiency list," Speaker 1 said.
Speakers agreed that using a checklist would reduce repeated phone calls and emails from staff chasing missing materials and would streamline agenda preparation. The checklist would be explicit about required photos, shop drawings, samples and hyperlinks to the code sections applicants must review.
