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Committee approves two consultant invoices totaling about $132,000; oversight process explained
Summary
The joint committee approved two invoices — LeftField OPM for $64,349 and DesignLab for $68,100 — after questions about review and deliverables. Administration explained invoice review practices and a chair-level emergency approval threshold for change orders.
The joint committee voted to approve two invoices tied to schematic-design work. The first motion approved LeftField invoice #196342 for services through June 30, 2026 in the amount of $64,349. Committee members asked whether invoices undergo review for time and expense; Director Cummings said the owner's project manager and city staff conduct review before recommendation.
The committee also approved a DesignLab invoice for $68,100 representing 15% of schematic-design services plus a 3D scan and survey. Trustee Getty asked whether a schematic design existed to justify the 15% billing; presenters said schematic layouts were shown in the presentation and that the firm had completed roughly 28% of schematic work while invoicing 15%.
On process, Cummings explained payment and contract practices during construction: invoices and contracts are brought before this committee; the chair historically has limited authority to approve emergency change orders up to $50,000 and the director can approve up to $10,000 by ordinance; those approvals are reported back to the committee. Both invoices were approved by voice vote.
