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City proposes new procurement policy and 'best value' code change, schedules May hearings
Summary
City attorneys and finance staff proposed repealing code chapter 106 and adopting a new procurement policy that raises bidding thresholds, adds a 'best value' purchase option for non‑public‑works contracts, and sets a timeline for hearings on May 12 and May 27.
City legal and finance staff presented a recommended overhaul of Chapter 106 of the city code and a new procurement policy designed to align local thresholds with state law and to add a 'best value' procurement option for purchase contracts (not public works). The proposed approach moves routine procurement procedures into a resolution (for annual review) and reserves the code change for a local law adding a best-value section.
Eric (legal/procurement advisor) explained that best-value procurement lets the city select offers that are not the lowest price when the bid documents establish evaluation factors (warranty, maintenance, lifecycle cost, etc.). Staff proposed higher thresholds for required quotations and clarified oversight and exceptions for long-standing vendors; the council asked for time to review the full draft and requested safeguards to preserve checks and balances. Staff said they will set a local-law hearing on May 12 and a public hearing on May 27 for the resolution implementing the policy.
