Bay Village Council hears update on fire station renovation; project on track despite utility delays

Scott Wagner of Regency Construction Services presented the Council with an overview of the Bay Village Fire Station renovation and additions, describing progress to date, current construction activities and planned next steps. "The presentation offers an overview of progress to date, current construction activities, upcoming phases, and how we are managing changes and project costs," Wagner said. The project includes two major additions (west and north), administrative area renovations, and site improvements including a new transformer, generator area and utility upgrades.

Wagner told the Committee crews completed the temporary office relocation for the Fire Chief and duty officers and have finished major utility work, but encountered previously unknown underground utilities that required minor design adjustments and delayed the west addition. He said the Critical Path centers on the west addition because completing it enables later phases. The presentation slides list an owner contingency of approximately $479,066 in the Regency GMP and show one executed change order of $21,596.38 to date. Mayor Koomar and Council members asked about pedestrian routing near the active construction zones; Koomar noted signage and temporary park paths are in place and will be improved after construction is complete.

Contract administration and change control were highlighted in the slide deck, which detailed the RFI/change-order workflow and the process for pricing and approving scope adjustments. The project team said the majority of contingency funds remain available, and that site work will progress to phased apparatus-bay renovations, roofing and exterior masonry before final interior build-out and turnover. No formal action was taken during the Committee Session; the contractor's update and related documents will move forward to the Regular Meeting agenda as appropriate.