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Board approves revised facilities-use handbook and fee schedule, adds 'district‑affiliated' user category
Summary
Trustees approved a revised facilities-use handbook that clarifies user categories (district, district‑affiliated, civic, community, private), proposes MOUs for extensive users and directs staff to prepare a communications plan to notify groups of changes.
The board approved a revised facilities-use handbook and fee schedule that clarifies categories of users and the circumstances under which fees or MOUs apply. Staff proposed five categories — district users, district‑affiliated users (for district-recognized parent groups), civic users (e.g., voting, shelters), community users (local groups that serve students) and private users — and recommended that organizations with extensive annual use negotiate MOUs to clarify expectations and cost-sharing.
Ruth, who led the presentation, said district users (school activities, co‑curricular and PUSD athletics) remain exempt, civic users are exempt for civic purposes such as voting or emergency sheltering, and community or private users would be charged direct costs or fair rental value. The board discussed fairness and transparency for groups that fundraise at events and asked staff to develop clear thresholds and a communications plan; trustees approved the handbook and fee schedule 5–0 with the addition of the district‑affiliated user language.
