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Selectboard considers one-year Zoom retention policy and reallocating Rural Solutions costs
Summary
Facing rising Zoom-storage costs and recurring Rural Solutions charges, the Selectboard agreed to draft a one-year rolling retention policy for meeting recordings and to assign licensing expenses to departmental budgets; Cary Sandvig will return with a cost-effective plan.
The board discussed a growing volume of Zoom meeting recordings and the platform's storage limits; members proposed a rolling one-year retention policy with older recordings archived elsewhere to manage costs. Cary Sandvig was tasked to return with a detailed retention policy for the Selectboard's consideration.
Separately, the Selectboard reviewed recurring charges for Rural Solutions and decided departments will be assessed for needed licenses and the costs will be charged to departmental budgets going forward. Cary Sandvig will evaluate licensing per user and present a cost-effective plan to the board.
