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Council awards fleet maintenance RFP to multiple vendors, not to exceed $125,000 annually
Summary
Council approved RFP 2025-024 awarding fleet maintenance and repair services to multiple vendors, including 2033 Automotive and Black Fox Services, in a combined annual amount not to exceed $125,000. Staff said the contracts expedite repairs and meet state competitive requirements.
The Weatherford City Council approved awarding RFP 2025-024 for fleet maintenance and repair services to multiple vendors—identified in the agenda as 2033 Automotive and Black Fox Services—for an annual amount not to exceed $125,000. Staff said the awards are intended to speed repairs across departments and to satisfy state competitive-procurement requirements.
Council members asked whether the contracts would overlap with maintenance obligations on leased vehicles; staff clarified that leased patrol cars are managed through lease agreements but that the vendor relationships help verify pricing and expedite repairs. One council member noted that when a single vendor reaches a threshold of roughly $100,000 in invoices across departments, departments could choose other shops; staff confirmed the contract does not require exclusive use. The motion to award carried as part of the consent agenda.
Staff emphasized that the competitively procured agreements are meant to streamline service requests and reduce the administrative burden of getting multiple quotes for emergency repairs. The award is structured so departments can still select shops when appropriate, while having pre-approved vendors for expedited needs.
