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Council clarifies staff contact hours, GRAMA duties, liaison roles and media protocol
Summary
Councilmembers agreed staff should be contacted during regular office hours and that Community Development will hold a monthly Thursday afternoon Q&A slot; Town Clerk clarified GRAMA duties and the Mayor and Town Manager were named primary media contacts.
Councilmembers agreed that contacting staff during regular office hours is the most effective method for meeting preparation and that the Community Development department would set aside the last Thursday afternoon of each month to answer substantive questions about projects. Town Manager Thomas Dansie asked councilmembers to schedule such sessions so staff could be prepared and to avoid more than two councilmembers appearing together during the Q&A slot.
Town Clerk Robin Romero described Government Records Access and Management Act (GRAMA) responsibilities for staff, saying they must "make sure information was shared as it was requested; redacting information that was protected; and complying with any other classified document requirements." The Council also clarified that the Mayor is the usual media contact for policy positions on behalf of the Council and the Town Manager serves as the staff point of contact; either official may refer media to another staff member as appropriate.
