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County payroll consultant reports progress — aims to load July 31 run into finance system; flags pay-rate and PTO configuration issues
Summary
Miranda updated the commission on progress moving payroll into the county's CIC system, describing a plan to load the July 31 payroll and to reconcile KPERS, PTO balances and pay-rate settings that produced an earlier shortfall.
Miranda, the county's payroll consultant, gave a progress update on the county’s payroll transition during the Aug. 5 meeting. She reported work to prepare the July 31 payroll journal entry for CIC and steps taken to train staff and correct configuration issues.
"Since we've last gotten together, I supported the July 17 payroll and the July 31 payroll," Miranda said, then described identifying a duplicate pay-rate entry in Paycor that caused one employee’s pay to revert to a prior rate; she and county staff corrected the rates and ran an additional pay run to make employees whole.
Miranda also said PTO balances were not fully loaded into Paycor during the January implementation and that she is pulling ADP reports to reconcile beginning balances before loading them into the live system. She outlined next steps: confirm bank/treasury transaction mappings with the treasurer’s office, complete the 7/31 import as a proof of concept, and schedule targeted working sessions to train county payroll staff (Dalton) to operate the system.
Why it matters: Accurate payroll and benefits reporting affects every county employee; commissioners asked for a timetable and for Miranda and Tony to coordinate to reduce recurring holiday and PTO errors before Labor Day.
What comes next: Miranda and Tony will continue troubleshooting configuration and will report back on Aug. 18 with progress; the board asked that KPERS and PTO reconciliation work continue on a prioritized basis.
