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Grimes County defers payment on disputed Brink's installation charges, asks staff to produce receipt
Summary
Treasurer Tom Maynard told the court staff cannot produce an itemized receipt for multiple installation charges from Brink's after a vendor switch; judges and commissioners agreed to delay payment until staff pursues an itemized receipt and Citibank dispute resolution.
Grimes County Treasurer Tom Maynard told the commissioners court the county has received six installation charges after switching providers earlier this year and staff has been unable to obtain an itemized receipt.
"We can't get the installation receipt," Maynard said, describing multiple calls and requests that yielded no documentation. The treasurer reported outstanding charges and an associated finance fee and asked the court for direction. County Judge Joe Fowles questioned whether the county should pay immediately to avoid additional finance charges and proposed authorizing payment while auditors pursue removal of the finance charge, "but we continue to pursue getting an itemized receipt from Brink's or Citibank." After discussion, the judge withdrew the motion and the court directed staff to return the item for decision at next Wednesday's meeting.
Why it matters: County staff said they want an itemized receipt before approving payment so the court can verify installation charges and correct billing. Commissioners debated whether paying now would stop finance fees while a dispute proceeds through Citibank's process or whether the county should refuse payment until documentation arrives.
Next step: The court took no action pending further research and asked staff to report back at the next scheduled meeting with any updated documentation or resolution from Citibank.
