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Planning commission considers draft resolution allowing remote participation
Summary
Commission staff presented a draft resolution recommending City Council authorize electronic participation for Planning & Zoning Commission members. Members discussed caps on remote participants per meeting, annual limits per member and whether remote participants may fully participate in quasi‑judicial hearings.
Staff presented a draft Resolution No. 7 to recommend that City Council amend code to allow Planning & Zoning Commission members to join meetings remotely by video conferencing or other electronic means. "Tonight, I bring before you a draft resolution number 7," staff (Jason) told the commission, explaining the draft was modeled on the city council's existing electronic participation ordinance.
Commissioners debated specifics: staff suggested a cap of two commission members participating electronically at any meeting, and a proposed limit of three meetings per member annually (lower than council's threshold because the commission meets less frequently). Members raised connectivity and quorum concerns; staff and legal counsel said the council previously amended the charter to avoid conflict with the ordinance and that Mayor Medina had participated remotely and voted under that policy. IT staff explained the platform logistics: "You can use it within a web browser," and staff offered to send links in advance for members who know they will attend remotely. Jason said staff will fill in numerical blanks in the draft and return a finalized resolution for a vote at the next regularly scheduled meeting.
